Islington Youth Employability and Skills (YES) programme Privacy Notice

Information we collect, hold and use

• Name and contact details
• Visual images
• Date of Birth
• Family details
• Gender
• Residency details
• Identification details, including driving licence and ID card
• Learning difficulty, health and disability details
• Language
• Your views on your experience of our services
• Location information where cookies are used on websites
• Household details, lifestyle and social circumstances
• Employment and educational details (past and current) including learning needs, learning and employment outcomes
• Education, training and or employment provider details
• Students records and financial details
• Nationality
• Curriculum Vitae (CV)

We also process sensitive classes of information (Special Category Personal Data) in accordance with GDPR Article 9 2 (f) and 2(h) that may include:

• Physical or mental health details
• Information on any special educational needs or disabilities
• Racial or ethnic origin
• Religious or other beliefs
• Information about offences or alleged offences
• Information regarding social services involvement

Purpose of the information we collect

We collect information to:

• verify your eligibility for support on the programme, and support with onward referrals where more appropriate services are identified
• enable us to monitor our performance against our equality and diversity objectives
• ensure we are targeting our service to meet the needs of priority groups
• meet our legal and statutory duties and responsibilities
• process enrolments (in partnership with Adult and Community Learning, where applicable)
• support your learning and employment outcomes
• carry out administration of participant records and keep in contact with participants on the programme
• give evidence of positive outcomes from learning to central government funding and local authority departments
• conduct research using anonymised information
• support you to apply for employment, education or training opportunities as part of our programme of support
• support your application for local/ central government or grant funding
• communicate with employment or learning providers to support participants to sustain their placements
• use as general statistics and case studies for programme reporting and to improve or develop services, policies or strategies
• contact participants in response to a specific enquiry
• customise services so they work better for you
• detect/prevent crime/fraud
• safeguard and protect children, young people, adults and the wider community.

This is so we can fulfil our statutory obligations under various UK laws, including but not limited to the following legislations:

• Crime and Disorder Act 1998 authorises (but does not require) relevant authorities to disclose personal information where this is necessary or expedient to the successful implementation of the Act (Section 115). The purposes of the Act include the prevention and reduction of crime and the identification and apprehension of offenders or suspected offenders.
• The Anti-social Behaviour, Crime and Policing Act 2014
• Offender Management Act 2007
• The Education Act 1996 and 2002
• Children and Young Persons Act 2008
• Children Act 1989 and 2004; (Section 10) requires local authorities in England, including Youth Offending Teams, to make arrangements to promote cooperation between the authority, relevant partners or bodies engaged in activities in relation to children and young people and the arrangements being made to improve their wellbeing.
• Police and Criminal Evidence Act (PACE) 1984 (Code C
• Legal Aid Sentencing & Punishment of Offenders Act, 2012 and 2017
• Sex Offences Act 2003
• Criminal Justice Acts 2003, 2010 and 2015
• Working Together 2015 and 2018
• Health & Social Care Act 2012 and 2015
• Care Act 2014
• Mental Health Act 1983 and 2007
• The Education (Information About Individual Pupils) (England) Regulations 2013
• Local Safeguarding Children & Adults Boards Regulations 2006 (SI 2006/90)
• Equality Act 2010

Under GDPR, we collect and use your personal information to carry out tasks in the public interest. We may also use your consent to share your information with partners and other agencies. If we need to collect special category (sensitive) personal information, we rely upon reasons of substantial public interest (equality of opportunity or treatment) and/or explicit consent.

We collect information from:

• Participants
• Local authority services including but not limited to Islington Youth Offending Service, Independent Futures / Islington Virtual School, iWork, and other targeted or commissioned services within the London Borough of Islington
• Schools, colleges and other education providers
• The NHS
• Local and central government departments
• Youth, community, private or voluntary organisations and other bodies you come in to contact with.

Agencies we might share the information with:

We will share personal information with law enforcement and/or other statutory authorities as listed below if required by law. In all other cases whenever your consent to share your information is required, we will always ask you and clearly explain why we are asking. If we rely on your consent, you have the right to withdraw that consent any time by telling us in writing to YouthEmploymentTeam@islington.gov.uk stating what you would like to withdraw consent to along with your full name and date of birth in line with GDPR regulations.

• Businesses partnered with the programme or who are recruiting for vacancies.
• Voluntary, charitable and employment support organisations
• Family, associates and representatives of the person whose personal data we are processing
• Safeguarding services
• Universities or other research bodies
• Local and central government departments
• Ombudsmen and regulatory authorities
• Education providers
• Organisations you are volunteering or employer by or are undertaking a world of work experience with
• The Youth Justice Board
• Police forces
• National Probation Service
• HM Courts and Tribunals Service
• Healthcare, social and welfare services

We work in partnership with Islington Adult and Community Learning (ACL) to deliver skills tuition to programme participants. For a list of organisations that ACL provide data to, please see their Privacy Notice below:

Adult Community Learning privacy notice 

How long we keep your personal information

Youth Employment Progression and Skills Service, and Adult and Community Learning

• Non-accredited provision (formerly Community Learning (CL))
  6 years after the end of the financial year in which the academic year concludes or concluded.
• Accredited provision (formerly Adult Skills Budget (ASB))
  From 1 August 2020 onwards: 6 years after the end of the financial year in which the academic year concludes or concluded 

Rights

You have the right to access, rectify and delete (only in limited circumstances) personal information, in addition to other rights as explained in the full version of our privacy notice.

You have the right to contact us with a complaint if you’re unhappy with the way your personal data has been used, please contact our Information Governance Team, London Borough of Islington, 4th floor, 7 Newington Barrow Way, London N7 7EP, or by email at InfoComplaints@islington.gov.uk.

We are committed to resolving complaints about our collection or use of personal information.

You also have the right to lodge a complaint with the ICO if this issue is not resolved.

You may at any time control access to and use of your personal information by contacting the council’s Data Protection Officer.

If you have any complaints regarding Islington Adult Community Learning provision/services that you have been provided with, you can contact the Department for Education’s (DfE) secure online contact form or write to them at: Department for Education, Piccadilly Gate, Store Street, Manchester, M1 2WD.