2324-0241 Works for door entry, access control, vehicle access barriers and security shutter systems

Requirements

We are seeking a single contractor to provide comprehensive testing, repairs, and servicing works to door entry and access control systems, vehicle access gates and barriers, and security shutter systems, located on and within Islington Council residential properties, on council housing estates, in residential blocks, estate car parks, community centres and concierge offices.

We are a landlord to tenants and leaseholders living in homes located across the borough. Our stock includes residential blocks, community centres and concierge offices, all using some door entry and access control systems, vehicle access gates and barriers, and security shutter systems. As a landlord and employer, we are responsible for providing safe and fully operational equipment.  

The contract includes the need for an emergency response element and will extend to include out of hours provision if a situation needs it - for example, all residents can't get access to their block because of a fault with the communal block door.

The value of works carried out under the contract varies from high-value to low-value jobs. We expect the contractor to carry out all jobs across the borough. 

Lots

This contract is not being divided into lots.

Dividing the contract may increase technical risk of delivery, leading to inconsistencies and integration challenges. Therefore, we are only looking for one contractor.

Transfer of Undertakings [Protection of Employment] Regulations (TUPE)

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.  

Contract period

The contract is expected to start in April 2025. The initial term will be 24 months, with an option for a further extension of 24 months, and a final option to extend by a further 24 months. The maximum total agreement length is 72 months.

Value of the contract

The estimated total value of this contract is £4,200,000 (including VAT) over the maximum 72 months. This is based on £700,000 per year. 

Award criteria

The contract will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations.  

MEAT for this contract:

• Cost/price: 40%
• Quality 60% 

Quality is made up of: 

• Social value (20%)
• Quality management, and managing and prioritising workloads (20%)
• Resourcing the contract (10%)
• Communication and the resolution of complaints (10%)

More details will be provided in the invitation to tender.

Procurement process

As the value of the contract is above the threshold for wider advertising of the opportunity, a contract notice will be published on Contracts Finder and Find a Tender Service.

This contract will be procured using the open procedure. The open procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender evaluated.

How to express an interest

1. Register your organisation for free on the London Tenders Portal.
2. You'll get an email confirming your username and password.
3. Use these to log in to the London Tenders Portal and express your interest in: 2324-0241 Testing, Repairs, Servicing Works for Door Entry, Access Control, Vehicle Access Barriers and Security Shutter Systems; category 50000000 - Repair and maintenance services
4. After you have expressed interest, you will receive a second email containing a link to access the procurement documents.

Deadlines

The deadline for expressions of interest is: 11.59am on 21 February 2025 

The deadline for submission of Tender documents is: 12 noon 21 February 2025 

Late submissions may not be accepted.

More information

• The council and its partners are committed to create a more equal Islington where everyone is able to thrive. See our Islington Together 2030 plan.
• You may wish to refer to our tendering guidance which is available on our selling to the council webpages.
• The council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection criteria from Black, Asian and Minority Ethnic communities and disabled groups.
• The council encourages all types of organisation who meet the qualitative selection criteria including Voluntary, Community and Social Enterprise (VCSE) organisations, not for profit enterprises, and small and medium-sized enterprises (SME) to tender.
• Raise any questions about this contract opportunity in the messages section of the relevant contract on the London Tenders Portal. Do not contact any officer of the council about this.
• As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website under council contracts. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.