2223-0289 Automated public conveniences replacement

Islington Council invites suitable expressions of interest from suppliers for the replacement of six automated public conveniences in the London Borough of Islington.

Background

The six automated public conveniences (APCs) are situated within multiple location in the borough and are out of service. The APCs are part of the council's public toilet provision, along with the more traditionally built public toilet blocks that are found in parks, markets, and other public areas managed and owned by the council.

Three of the units are within conservation areas, of which one of these units is required to be a large changing places facility.

Requirement

This contract relates to the supply, installation, cleaning and operation of six automated public conveniences (APCs), including removal of existing prefabricated toilet pods. We will procure this under a Design and Build contract with the contractor responsible for the full design in line with current regulations.

Lots

The contract is not being split into lots. The six units will be procured under one contract to synchronise the works.

Transfer of Undertakings [Protection of Employment] Regulations (TUPE)

Potential providers must know that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.

Contract period

The contract period will be for six months from an estimated start date of February 2024 plus a five year maintenance period upon completion of the works.

Contract value

The estimated total value of this contract is £1.27m, including the maintenance services.

Award criteria

The contract will be awarded to the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations. MEAT for this contract is quality 50% and cost 50%. Further details will be provided in the invitation to tender.

Quality is made up of proposed approaches to:

• social value (20%)
• mobilisation and delivery of works (10%)
• design solution aesthetics for planning requirements (10%)
• maintenance and cleaning regimes (10%)

Tenderers should know that we may hold site visits during the tender process. Site visits, presentations and interviews will be for verification and clarification of the written submission.

We reserve the right to interview bidders.

Procurement

We will procure this contract using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents.

We will evaluate the full tender, method statements and pricing of all those who submit a tender and meet the minimum requirements.

How to express an interest

If you want to apply for this contract please follow the steps below.

1. Register your company free of charge on the London Tenders Portal.
2. Await acceptance. You will receive an email confirming your username and password.
3. Use your username and password to log into the London Tenders Portal and express your interest in '2223-0289 – Automated Public Conveniences Replacement' under categories '44000000: Construction structures and materials; auxiliary products to construction (except electric apparatus)' and '45000000: Construction work'.

Shortly after you have expressed interest, you will receive a second email containing a link to access the tender documents.

Deadlines

• The deadline for expressions of interest is: Friday 5 January 2024 at 11.59am.
• The deadline for submission of tender documents is: Friday 5 January 2024 at 12 noon.

Late submissions will not be accepted.

More information

• Islington Council and its partners are committed to work towards a ‘Fairer Islington’. Find more information at IslingtonFairerTogether.org.
• Please do not include any publicity material with your submissions.
• Islington Council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection criteria from black and minority ethnic communities and disabled groups.
• We encourage all types of organisation who meet the qualitative selection criteria including Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender.
• Your submission will be marked in stages. Only applicants who meet the requirements at each stage will progress to the next stage. Further details will be contained in the tender documents.
• Please include the contract number of this tender process when communicating with us in any way.
• All questions relating to this contract should be raised with the question and answer section of the relevant contract on the London Tenders Portal. Please do not contact any officer of the council directly.
• Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
• As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.